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How do I track Group Attendance?

Updated over a month ago

You can track group attendance by using the General Check-in or Shift Check-in features on the Bloomerang Volunteer web and mobile apps.

Group-related reports are available under Reports & Imports. These reports calculate the total hours worked by group, and include time-stamped activity logs. To learn more about group-based reports, read Run Reports for Groups.

Track Attendance for Account-Based Groups

When an Account-Based group member checks in to their shift or checks into the Opportunity, the Bloomerang Volunteer interface behaves as normal with no additional prompts. To get detailed hours-worked reports and activity logs for Account-Based Groups, click Reports & Imports in an Opportunity, then click Download next to the report or log that you want to generate.

Track Attendance for Number-Based Groups

When a number-based group leader checks into a shift or opportunity, or when they are checked in by an administrator, Bloomerang Volunteer prompts them to enter the total number of group members. The number of checked-in group members can be changed later. The total number of check-ins for the group for any given shift cannot be higher than the total number of scheduled volunteers in the group for that shift.

Change the Number of Group Members in a Number-Based Group

If you need to check in more group members than a number-based group allows, you can change the number of members in the group.

  1. In the opportunity, click Groups .

  2. Click the title of the number-based group that you want to edit.

  3. On the Group Details page, change the number in the Total Volunteers Committed setting.

  4. Click Done.

View the Current Number of Members that are Checked In Using List View

When you use List View to check volunteers in or out, the number of volunteers that are currently checked in displays in the Group Volunteers Currently Checked-in column. To enable this column:

  1. Enable General Check-In for the opportunity.

  2. In the opportunity, click Volunteer List .

  3. If the Group Volunteers Currently Checked-in column is not enabled, do the following:

    1. Click Select the columns you want to display and hide .

    2. In the General Check-In section, select Group Volunteers Currently Checked-in.

    3. Click Apply.

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