At in-person auction events, you can create printable checkout summaries that list each bidder's won auction and store items. Runners and volunteers can use the summaries to collect and organize items before checkout begins and make the checkout process faster.
Note: Checkout summaries don’t include fund-a-need donations or raffle purchases. In addition, checkout summaries are for your use only. They are not invoices or receipts.
How It Works
Printable summaries are especially useful at larger events where multiple volunteers collect items at the same time.
Each printable summary includes:
Bidder name
Bidder number
Complete list of won auction items
Item numbers
Store items purchased
Total amount owed
Space for staff signatures and notes
We suggest that you print the checkout summaries before item collection begins:
Following the steps in the next section, print the summaries for one or more bidders as needed.
Distribute the summaries to your event runners and volunteers.
Have the runners collect and group the won items according to each summary.
Attach the summary to each bundle of items.
Use the summary as a checklist during checkout to confirm all items are present.
Note: Runners and volunteers don't need access to Bloomerang Fundraising (formerly Qgiv by Bloomerang) to use printed summaries.
Print Checkout Summaries
To print the checkout summary:
In the control panel, click Terminal.
Select an auction from the drop-down list.
On the auction page, click Checkout.
In the attendees table, select the checkboxes for one or multiple attendees. If an attendee has no eligible items, you can’t select the checkbox for that attendee.
Tip: To select all bidders at once, select the checkbox in the table heading.In the editing drop-down list, select Print Summary.
Click Apply. A print confirmation page opens with a separate page for each bidder and their items.
Confirm your printing preferences, then print the summary.